Job Description
Job Summary
The Office Coordinator plays a key role in ensuring the smooth and efficient operation of our office. This position is responsible for managing administrative tasks, supporting staff, maintaining office supplies, and serving as a point of contact for internal and external stakeholders. The ideal candidate is organized, proactive, and possesses excellent communication and multitasking skills.
Key Responsibilities
Front Desk Management: Greet visitors, answer phones, and direct inquiries to the appropriate personnel.
Administrative Support: Assist with scheduling meetings, managing calendars, and preparing documents and reports.
Office Maintenance: Monitor and order office supplies, coordinate maintenance and repairs, and ensure common areas are tidy and functional.
Communication: Serve as a liaison between staff, vendors, and clients to facilitate effective communication.
Event Coordination: Assist in planning and organizing company events, meetings, and training sessions.
Record Keeping: Maintain accurate records, files, and databases.
Mail and Deliveries: Sort and distribute incoming mail, manage outgoing correspondence, and coordinate deliveries.
Expense Tracking: Assist with processing invoices and expense reports.
Other Duties: Perform additional administrative tasks as assigned by management.
Qualifications
High school diploma or equivalent; Associate’s or Bachelor’s degree preferred.
2+ years of experience in office administration or a related field.
Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and office equipment.
Strong organizational and time-management skills.
Excellent verbal and written communication abilities.
Ability to work independently and as part of a team.
Professional demeanor and positive attitude.
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